How to Write a Follow-Up Letter
While thanking the interviewer is technically the reason for a follow-up letter, what you are actually doing is taking advantage of a sales opportunity. A follow-up letter is often your last chance to convince a prospective employer that you are the right person for the job.
To make the best impression, write and send a thank you note on the same day as your interview.
Listed below are guidelines to writing a follow-up letter:
- Keep your letter short: one page or less.
- Remind the prospective employer of your interview. Restate that you are very interested in the exact position for which you applied.
- Present a sales message to reconfirm your qualifications of the job and remind the prospective employer again of your interest and repeat the highlights of the interview.
- Recap and close your letter as you opened it. The last paragraph in your follow-up letter should be essentially a repeat of your opening: thank the interviewer again for his or her time, restate how interested you are in the position and why you are qualified.
- When you write your follow-up letter, remember the following details:
- Address the follow-up letter to the job interviewer.
- Call to confirm the name of the person who should receive the letter.
- Confirm the spelling and pronunciation of the name of the person to whom you will be mailing the letter.
- Confirm the title of the person to whom you will be mailing the letter.
- Mail an original copy of your letter, not a photocopy to the interviewer.
- Sign your follow-up letter with a blue or black ink pen.
- Be sure the envelope is typed, not hand addressed.